Position Overview: The Administrative Support plays a crucial role in providing efficient and organized administrative support to enhance the overall operations of the organization. This position is ideal for a detail-oriented individual with exceptional organizational and communication skills, capable of managing a range of administrative tasks.
Key Responsibilities:
- Office Management:
- Ensure smooth daily office operations.
- Manage office supplies and equipment.
- Coordinate maintenance and repairs as needed.
- Maintain a tidy and organized office environment.
- Administrative Assistance:
- Provide administrative support to various departments.
- Assist with data entry, document preparation, and filing.
- Handle incoming calls and correspondence.
- Schedule and coordinate meetings and appointments.
- Travel Coordination:
- Arrange travel itineraries, including flights, accommodations, and transportation.
- Prepare travel expense reports and reconcile expenses.
- Communication:
- Draft and edit documents, reports, and emails.
- Assist in creating and formatting presentations.
- Maintain and update contact lists and databases.
- Manage internal and external communications.
- Event Support:
- Assist in organizing and coordinating company events and meetings.
- Prepare materials and logistics for events.
- Ensure events run smoothly and efficiently.
- Record Keeping:
- Maintain accurate records and files.
- Assist in record retrieval and data management.
- General Support:
- Respond to inquiries and provide information to staff and visitors.
- Collaborate with team members to accomplish tasks.
- Handle special projects and tasks as assigned.
Qualifications and Requirements:
- High school diploma or equivalent (Bachelor’s degree preferred).
- Proven experience in administrative support roles.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and time-management skills.
- Excellent written and verbal communication skills.
- Attention to detail and accuracy.
- Ability to prioritize tasks and meet deadlines.
- Professionalism and discretion in handling confidential information.
Adaptability and willingness to learn and grow in the role.